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Interlibrary Loan & ILLiad: Home

A guide to using interlibrary loan and your ILLiad account.

Home

Access your Illiad Account

PML doesn't have the book? Article isn't available in full text? UTM students, staff and faculty can ask the Interlibrary Loan Department to find it for you. Remember to leave enough lead time!

Welcome to Interlibrary Loan Department of the Paul Meek Library

Interlibrary Loan (ILL) is a primarily free borrowing and loaning service. ILL obtains books, articles, book chapters, and other research materials for students, faculty and staff. 

ILLiad is the resource sharing software used by the Paul Meek Library to process all ILL requests. The ILLiad system allows patrons to place ILL requests, track requests, check due dates, renew items, and view ILL borrowing history. Every patron is required to fill out a one-time registration form to set up an ILLiad account. Each item must be requested online at the Library’s website through the patron’s ILLiad account.

  • UTM students, faculty, and staff may submit a maximum of 10 requests per day. Students/staff may have 10 active request and faculty may have up to 50 active request.  An article request is considered active until you receive the material and book request are considered active until you return the item. 
  • Please submit requests in order of priority. 
  • If you are not contacted by the ILL supervisor within two weeks, please reach out.
  • For assistance with ILL, please contact Dana Breland, Interlibrary Loan Supervisor (ILL)


Textbooks
Textbooks for current courses are typically not available through Interlibrary Loan. It is rare to find the edition you need in a library, and the loan periods for ILL books will not cover a full semester’s use. It is a more appropriate use of our ILL budget to borrow materials that support research projects rather than everyday course readings. Encourage your professor to place readings on course reserve.

ILL Patron Responsibilities:

  • Update your information: Email is our primary means of contact to let you know that articles and books you requested have arrived, so please keep your email address up to date and check your email regularly. On occasion we may mail materials to you so it is also important that we have your current mailing address in the system. If you need to update your information you can do that on the Change User Information page located on the Illiad menu.
     
  • Don’t remove the book band: Returnable ILL items, such as books, videos, etc. often come with a book band attached. This is our means of tracking your materials when they are returned. PLEASE DO NOT REMOVE THIS BAND!!
     
  • Return your books on time: Interlibrary Loan relies heavily on reciprocal agreements and friendly relationships with other libraries. Please return your materials on time so we can continue those positive relationships with the libraries we borrow from. If you need an item beyond the due date, please request a renewal through ILLiad or by contacting the ILL department.
     
  • Adobe Acrobat: To receive electronically delivered documents you must have up to date Adobe Acrobat software installed on your computer. This is a free download available from Adobe’s web site [http://www.adobe.com/products/acrobat/readstep2.html].
     
  • Please be aware the Library pays approximately $15 for each ILL received. Even if an item is lent to us free of charge, the costs for postage, copyright, and staff add up. Please help us keep this a free service by using good judgment when requesting books and articles. *Note: Occasionally the only lenders that own an item request an additional fee.  Our staff will make every effort to locate the item at a library that does not charge but if there are no available options we will contact you and see if you are willing to pay the fee in order to receive the item.

Your Illiad Account

Access your Illiad Account

PML doesn't have the book? Article isn't available in full text? UTM students, staff and faculty can ask the Interlibrary Loan Department to find it for you. Remember to leave enough lead time!

Your ILLiad Account

First Time Users - Register Your ILLiad Account

The first time you log into ILLiad, you will see the New User Registration form.

  • Login will be the same as your UTM portal login.
  • Enter all information requested.
  • Required fields are indicated with an asterisk “*”.
  • The email address you enter must be your UTM email address.  No outside email addresses will be allowed.
  • After entering your user information and reading the copyright statement, click
    the button “Submit Information” at the bottom of the page.
  • If an error has been made, or if all required fields have not been filled out, an
    error message will appear at the top of the page. Complete required fields and
    click “Submit Information” again.

Changing account information

  • If you need to change your account information, login to your ILLiad account and click Change User Information on the ILLiad Main Menu -- Tools.

Contact Us

Dana Breland
Interlibrary Loan Supervisor
Phone: (731) 881-7068
 
ILL Office Hours:
Room 146
Monday - Friday: 7:30 am - 4:30 pm
 
When office is closed please ask for assistance at the main circulation desk.
 
 

ILLiad Requests & Renewals

Receiving Your ILL Materials

Books, Scores, and other physical materials

Books and other physical materials will be available for pick up in the ILL office (room 148) during regular office hours.  If you need assistance evenings or weekends please check at the main circulation desk. You will receive an email notifying you of the ILL materials ready for pick up.

Articles & Book Chapters

Articles and book chapters will be posted as PDF files to your ILLiad account. To access them, login to your ILLiad account and click View/Download Electronically Received Articles. Please note that the PDF file is only accessible for 30 days! If you want to keep the document save the PDF item to your hard drive or a USB drive.

How to Submit ILL Requests

To place a request:

  • Login to your ILLiad account.  Will be the same login and password as your UTM portal.
  • Use the Main Menu--New Request options to select the type of interlibrary loan you would like to request.

         

 

On the request form:

1. Fill in the required information, such as Title and Author.

2. Click "Submit Request" at the bottom of the form to complete your request.

Renew ILL Materials

You may submit a request to renew your ILL materials directly from your Interlibrary loan (ILLiad) account.  Click on the link below to view brief step-by-step instructions on placing renewal requests.

Two key points to keep in mind are:

1.       If you are initiating the renewal request through your ILLiad account, the request must fall within the 7-day window period of the item’s due date.

2.       Your renewal request does not automatically renew the item. Renewals are ONLY granted at the discretion of the lending library.  If a renewal is allowed, the average renewal period is 3 weeks. We will contact you upon our hearing back from the lending library.

You may also request a renewal by emailing dbreland@utm.edu or by calling Dana Breland at 731.881.7068.

Contact Us

Dana Breland
Interlibrary Loan Supervisor
Phone: (731) 881-7068

 

ILL Office Hours:
Room 146
Monday - Friday: 7:30 am - 4:30 pm
 
When office is closed please ask for assistance at the main circulation desk.

Interlibrary Loan (ILL) Policy & FAQ

ILL Quick Facts

ILLiad: The software used to manage Interlibrary Loan requests. You must register for an ILLiad account (one-time registration) before you can submit a request.

Due Dates: Are determined by the lending library. The average loan period is 4 weeks.

Renewals: Renewals are ONLY granted at the discretion of the lending library. If a renewal is allowed, the average renewal period is 3 weeks.

Recalls: The lending library may recall Interlibrary Loan materials at their discretion. Recalled materials must be returned to the Paul Meek Library within two (2) days of notification.

Returns: Loan materials borrowed through Interlibrary Loan must be returned to Room 148 in the library or to the main circulation desk.

Overdue items: Failure to return materials by the due date or recall date will result in a blocked ILLiad account and any monetary fines accessed by the lending library will be passed on to the borrower.

Electronic Delivery: All copy requests are delivered as PDF files to your ILLiad account. Be sure to save the PDF file as it will automatically be deleted 30 days after delivery.

Problems: Please contact the Interlibrary Loan department as soon as possible. We will work with the lender to resolve the problem on your behalf.

ILL FAQ

FAQ

How do I get materials not available in the Paul Meek Library?
Need to borrow materials not located in the Paul Meek Library? The process (called Interlibrary Loan [ILL]) acquires, for research or study purposes, materials from other libraries who are our research partners.

Who may use these services?
Interlibrary Loan services are available to University of Tennessee at Martin students, faculty, staff and retired emeritus faculty.

How do I request material?
First, log in to the interlibrary loan site - ILLiad (InterLibrary Loan Internet Accessible Database) and complete the account profile. Once your account has been created, you may begin requesting material.

How long does it take?
Interlibrary Loan requests can take from overnight - 4 weeks to fulfill but usually are supplied within 10 days.  Factors which affect delivery include: type of item requested, item availability, and the lending library’s location. Interlibrary loan staff will notify you when an item arrives --you can always check the status of your request(s) by logging into your ILLiad account

How much will it cost?
The Paul Meek Library (PML) has agreements with many libraries and makes every attempt to procure items at minimal or no cost to the user. If lending libraries bill the PML, costs will be passed on to requestors. Requestors can indicate level of costs on the interlibrary loan form.

How long may I keep this material?
Loan periods average 4 weeks --- renewals must be submitted to and approved by the lending library.

What types of materials are not borrowed on interlibrary loan?
Items generally not available are rare books, manuscripts, reference books, text books, genealogical materials, some dissertations and theses (especially foreign), videos, films, slides, whole issues of periodicals, and bulky or fragile materials which are difficult and expensive to mail.

What happens if I lose or damage a borrowed item?
The borrower is financially responsible for any damage or loss of materials from the time an item is picked up until it is returned. Please remember that photocopying may cause damage. If any damage occurs, do not attempt to repair the item.

Who do I contact?

  • Visit Room 148 on the first floor of the Library
  • E-mail: libloan@utm.edu
  • Call: 731-881-7068

Interlibrary loan services are governed by United States copyright laws:

 

WARNING CONCERNING COPYRIGHT RESTRICTIONS

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

 

Contact Us

Dana Breland
Interlibrary Loan Supervisor
Phone: (731) 881-7068

 

ILL Office Hours:
Room 146
Monday - Friday: 7:30 am - 4:30 pm
 
When office is closed please ask for assistance at the main circulation desk.

Off-Campus Students

Your Illiad Account

PML doesn't have the book? Article isn't available in full text? UTM students, staff and faculty can ask the Interlibrary Loan Department to find it for you. Remember to leave enough lead time!

Off-Campus Student Services

Books: Distance Students are eligible to request circulating items owned by the Paul Meek Library.   If the student/faculty member is associated with classes at one of the Regional Centers the requested material will be mailed to the appropriate center.  If the student/faculty is an online student only and resides more than 30 miles from any of the campus locations the library will mail requested items to their home address if they reside in the continental United States. Additionally, Interlibrary Loan will borrow material that is unavailable in our holdings from other libraries. Please keep in mind that items borrowed from other libraries are first delivered to the Paul Meek Library, before being shipped to your address which will result in a shorter check-out period.  Due to the shorter check-out period, you may want to consider using your local public library ILL department for this service.

PDF Copies of Articles or Book Chapters: Distance Students can request PDF copies of articles and book chapters. These will be scanned and attached to an email notification.


Returns:  You are responsible for returns.  You should return item to the facility where you picked it up.  If it was shipped to you - you are responsible for return postage.  We recommend that you use a courier with tracking and insurance so that you are not charged for books lost in return shipment.

Please address packages to:

Paul Meek Library - ILL
University of Tennessee at Martin
10 Wayne Fisher Drive
Martin, TN 38237

For shipping questions, call us at 731-881-7068.


 

Contact Us

Dana Breland
Interlibrary Loan Supervisor
Phone: (731) 881-7068

 

ILL Office Hours:
Room 146
Monday - Friday: 7:30 am - 4:30 pm
 
When office is closed please ask for assistance at the main circulation desk.

Go to Illiad